Abstract Submission 

Abstracts

Abstract submission is now open!

Essential information regarding the abstract submissions for the contributors for IBIC 2025 are given on this page. Please follow the provided instructions for the submissions. 

Note: Authors will need a JACoW account with up-to-date information, but all abstracts will be submitted only through Indico. Abstracts not submitted through Indico will not be considered for inclusion in IBIC 2025.

Abstract submission will close on 30th April 2025. 

Instructions

1. Check your JACoW account 

All primary authors must have a JACoW account before submitting an abstract. 

  • Before submitting, ensure your personal data in the Central Repository is accurate and up-to-date (e.g., email address, main affiliation). This information is used in the Indico system for author lists, the abstract booklet, and final proceedings on JACoW. Update your data by clicking the “Modify Your Profile” link. 

2. Login to the IBIC 2025 Indico system

Now that you have a JACoW account, login to the IBIC 2025 Indico. Be sure to use your JACoW username when logging in and not your email address! This is a common mistake.

IBIC 2025 Indico system Login 

3. Submit your Abstract

Submit your abstract(s) by clicking on the “Submit new abstract” link and following the instructions available at the documentation site.

4. Special Instructions for the Form

Abstract Title

Enter the title of the abstract using Sentence case. Use capitals only where appropriate, as for acronyms or SI units. For example: The EXP experiment running at 4 GeV. 

Abstract Content

Text should not exceed 1,200 characters. An abstract is a concise summary of a paper. It should describe the paper and include a statement of the issue, research methods, and significant findings. Abstracts should be written as one continuous paragraph. Avoid Greek symbols, superscripts, subscripts, LaTeX, and Markdown in the abstract. Enter a text-only abstract here. Note: Indico may misinterpret asterisks as Markdown, but the text will appear correctly in the Abstract Booklet and proceedings. Also, equations and footnotes are not acceptable within the body of abstracts and will be removed by the proceeding’s editor. Use one or more asterisks (*, **, etc.) to indicate footnotes to be entered in the footnotes field (see below). 

Contribution Type

Only poster presentations can be submitted for IBIC’25. The Scientific Programme Committee will select certain contributed abstracts for oral presentations. 

Classification of Abstracts (tracks)

All contributions are categorized into Main Classifications. Authors must properly classify their abstracts to ensure correct placement within the conference program if accepted. A description of the classifications’ scope is provided to assist authors (see the Main Classifications section). 

Authorship (Co-authors)

Please follow the dedicated instructions to correctly enter all your co-authors. Briefly, only the main (first) author should be listed in the “Authors” section of the abstract in Indico. All other authors must be added as “Co-authors.” Ensure that all co-authors are included. Failure to do so will exclude them from the author index in the proceedings. 

Identify a Presenter (Speaker)

It is assumed that the main/first author or the one marked as ‘speaker’ (presenter) in Indico will submit a paper for the conference proceedings. If someone other than the submitting author will present the paper, this should be indicated on this page.  

Footnotes

Footnotes must be concise, limited to 200 characters. List references and publications noted by asterisks in the Abstract Text field, with each entry on a new line. Include funding agency information here. Do not use this field to request conference sponsorship. 

Funding Agency

References to funding agencies may also be included and should not exceed 200 characters. 

5. Making Changes to Your Abstract

Once the abstract submission is complete, clicking “my contributions,” will allow you to print, edit, or withdraw the abstract. You can make changes to your abstract and author information at any time before the deadline. 

Please send an email to IBIC 2025 Editor-in-Chief Narender Kumar if you have questions or difficulty on submitting your abstract.